Filing Information

All surplus line insurance coverages written by members of the Association on Washington risks are to be submitted to the Association office for examination.

The following rules shall apply to such submissions:

(1) All submissions must be filed on forms prescribed and furnished by the Association.

(2) The submission form (original and first two copies) must be filed together with (at a minimum) a copy of the policy declarations, certificate or covernote declarations including supplementary declarations, the schedule of forms and endorsements and a copy of the service suit endorsement within thirty (30) days of procurement of coverage.

(3) Within ten (10) days from receipt of a submission, the Association office will either accept the same by stamping the submission form policy, cover note, or certificate, or will issue a "tag" for correction. Submissions "tagged" and returned for amendment or correction must be resubmitted with yellow copy of "tag" promptly.

(4) If the Association office accepts a submission, the Association office will deliver a copy of the submission form to the Insurance Commissioner, and this will complete the surplus line broker's filing requirement under the Washington Insurance Code.

(5) The "Registered" submission form, broker's copy of coverage, and the duplicate of the affidavit form originally retained in the broker's files, constitute one complete copy of the filing for the broker's records.

(6) A code number will be noted at the upper right-hand corner of the "Registered " submission form by the Association office. All subsequent endorsements must show this code number thereon.

(7) Endorsements or other modifications of coverages previously submitted must be promptly filed with the Association where the endorsement or other modification involves any additional or return premium or changes in security.

(a) When filing any endorsement, identify the original policy effective date and the effective date of the endorsement.

(b) Endorsements having additional or return premiums must include details, e.g. premiums, state tax, stamping fee.

(c) Non-money endorsements need not be filed, except for changes of security.

(d) Affidavits should not be submitted with an endorsement.

When filing endorsements the following information should be added by rubber stamp, as provided by the Association:

Surplus Line Assoc. of Wash.

Tax% _________________________________

Fee% _________________________________

Policy eff. date __________________________

Endorsement eff. date ____________________

SLA Code ______________________________

Carrier _________________________________

SLA Broker No. __________________________

(8) Itemization of Premium, Taxes and Fee: Each filing involving premium must include the following itemized charges:


Premium
Policy Fee
Any other applicable fees charged
State Tax
Stamping Fee

(a) All of the above items shall be charged to the insured.

(b) State tax and stamping fee are based on the sum of all premiums and fees, including but not limited to policy, broker and/or inspection fees.

(9) Listing of Insurers in each Certificate of Coverage: In each submission filed with the examining bureau there shall appear in full the names of all insurers assuming liability, and the percentage of such liability respectively assumed by them, said names to appear both in the certificate and also in Item 5 of the affidavit so that the Insurance Commissioner will be advised.

(10) All documents submitted shall be confidential information to the Association office, and shall not be divulged to, or to be open to inspection by, any third party, except the Insurance Commissioner or other governmental agency having legal authority therefore. Provided, however, that the Board of Directors may, by resolution adopted by a majority of its members, allow or require the Manager to disclose specific types or categories of information in accordance with the terms, conditions and limitations of such resolution.